Introduction

Managing properties—whether a housing society, apartment building, or a real estates portfolio—has become increasingly complex. Manual registers, handwritten ledgers, and scattered Excel sheets are no longer sufficient for modern-day operations. Today’s property managers require a centralized, automated, cloud-based system that reduces administrative burden, ensures transparency, and improves efficiency across all management functions.

This is exactly where Property Management Software plays a transformative role. Across Pakistan, digitalization in housing societies and real estate has accelerated rapidly. From Lahore and Karachi to Islamabad and regional towns, society owners, management committees, and real estate companies are shifting toward technology-driven systems.

This comprehensive guide explains everything you need to know about property management software, its features, benefits, pricing, modules, and why companies such as Codify Services are becoming the top choice in this sector.

Let’s begin.

What Is Property Management Software?

Property Management Software (PMS) is a specialized digital system that enables property owners, society managers, real estate agents, and developers to manage daily operations through a centralized online dashboard.

It helps automate processes such as:

Rent collection
Billing & invoicing
Tenant/owner records
Maintenance & complaints
Security & gate pass management
Financial reporting
Inventory management
Document management
Vehicle tracking
Community communication

With cloud hosting, mobile apps, and automated workflows, property management software ensures smooth operations for both residential and commercial properties.

Why Housing Societies in Pakistan Need Property Management Software

Pakistan has more than 3,000+ registered housing societies nationwide, and almost all of them face similar issues:

Delayed billing
Mismanaged accounts
Manual registers
No digital security management
Zero transparency in finances
No trackable maintenance system
Communication issues between management and residents

A modern property management system resolves these issues instantly by creating a digital governance structure.

Key Needs in Pakistani Market:

Transparent accounts
Proper digital billing
Easy tenant & owner management
Complaint tracking with proof
Security automation
Mobile app for residents
Smooth communication with alerts
Online payment gateways

Codify Services specializes in solving these exact problems through a modular system designed specifically for Pakistani societies.

Key Features of Property Management Software

Below is a complete breakdown of modern PMS features:

1. Billing & Accounting Module

This is the heart of any property management system.

Core capabilities:

Auto-generated monthly bills
Utility charges (electricity, gas, water)
Maintenance charges
Extra services billing
Bulk invoicing
Complete general ledger
Cashbook & bank reconciliation
Expense tracking
Multi-society accounting

This module reduces human error and ensures financial transparency across the entire property.

2. Tenant & Owner Management

Maintain complete digital profiles including:

CNIC
Mobile numbers
Vehicle details
Family members
Payment history
Rentals & leases
Digital documents

This reduces paperwork and makes information accessible in one click.

3. Complaints & Maintenance System

Residents can register complaints via mobile app or web portal.

The system tracks:

Complaint category
Assigned staff
Response time
Resolution time
Evidence photos
Performance reports

This leads to improved service quality and strong resident satisfaction.

4. Visitor & Security Management (Gate Pass System)

One of the most demanded features in Pakistani societies.

Functions include:

Digital gate pass
QR code entry
Vehicle entry logs
Staff attendance
Guard shift logs
Visitor pre-approval
Digital check-in/out for workers

This improves overall security and reduces unauthorized access.

5. Rent & Lease Management

For real estate operations:

Auto rent invoices
Due date reminders
Contract renewals
Advance payments
Tenant ledger
Penalty calculations

Ideal for commercial plazas and rental portfolios.

6. Inventory & Vendor Management

Track:

Stock
Tools
Materials
Procurement
Vendor invoices
Purchase orders

This helps reduce leakage and maintain accountability.

7. Document Management System

Digitize:

Property documents
NOCs
Contract agreements
Gate pass permissions
Project approvals

This reduces risks of lost files and ensures quick retrieval.

8. Resident Mobile App

A mobile app increases user satisfaction and helps management communicate effectively.

Residents can:

View bills
Submit complaints
Track complaint status
Pay bills online
Approve visitors
Receive notices
Download documents

Benefits of Using Property Management Software

1. Operational Efficiency

Automates repetitive tasks and reduces manual workload.

2. Financial Transparency

Accurate accounts, reduced fraud, and complete audit trails.

3. Improved Communication

Send automated alerts, SMS, notices, and circulars to all residents.

4. Superior Security

Gate pass and visitor tracking eliminate unauthorized access.

5. Faster Decision-Making

Real-time dashboards empower management committees.

6. Better Customer Experience

Residents enjoy faster responses and clear communication.

7. Cost Savings

Reduces manpower, paperwork, and mismanagement losses.

Property Management Software Pricing in Pakistan

Prices vary based on:

Number of units
Modules required
Mobile app integration
Cloud hosting
Support requirements

Typical price range:
PKR 8,000 – PKR 50,000 per month (depending on modules)

Codify Services offers flexible and scalable pricing based on society size.

Competitor Comparison Chart

Feature / Vendor	Codify Services	Saremco Tech	ShaheenSoft	Smart Society
Billing & Accounting	Yes	Yes	Yes	Partial
Complaint System	Yes	Yes	Basic	Yes
Visitor Gate Pass	Yes	No	Basic	Yes
Mobile App	Yes	Yes	No	Yes
Cloud Hosting	Yes	Yes	Yes	Yes
Customization	High	Medium	Low	Medium
Support 24/7	Yes	No	No	No
Society-Focused	Strong	Average	Average	Good
Real Estate Modules	Yes	Limited	No	Limited

Codify Services offers stronger security automation, better customization, and more modules compared to most competitors.

Why Choose Codify Services for Property Management Software?

Comprehensive modules from accounting to security
Pakistan-specific design and compliance
Custom features for unique society requirements
Cloud-based + mobile app integration
Budget-friendly packages
24/7 support & training
Fast implementation
Scalable for small and large societies

FAQ Section